Description of the technical and organizational security measures implemented by Occupop:
Occupop currently observes the security practices described in this Appendix. Notwithstanding any provision to the contrary otherwise agreed to by data exporter, Occupop may modify or update these practices at its discretion provided that such modification and update does not result in a material degradation in the protection offered by these practices.
a) Access Control
i) Preventing Unauthorized Product Access
Outsourced processing: Occupop hosts its Service with outsourced cloud infrastructure providers. Additionally, Occupop maintains contractual relationships with vendors in order to provide the Service in accordance with our Data Processing Agreement. Occupop relies on contractual agreements, privacy policies, and vendor compliance programs in order to protect data processed or stored by these vendors.
Physical and environmental security: Occupop hosts its product infrastructure with multi-tenant, outsourced infrastructure providers. The physical and environmental security controls are audited for SOC 2 Type II and ISO 27001 compliance, among other certifications.
Authentication: Occupop implemented a uniform password policy for its customer products. Customers who interact with the products via the user interface must authenticate before accessing non-public customer data.
Authorization: Customer data is stored in multi-tenant storage systems accessible to Customers via only application user interfaces and application programming interfaces. Customers are not allowed direct access to the underlying application infrastructure. The authorization model in each of Occupop’s products is designed to ensure that only the appropriately assigned individuals can access relevant features, views, and customization options. Authorization to data sets is performed through validating the user’s permissions against the attributes associated with each data set.
ii) Preventing Unauthorized Product Use
Occupop implements industry standard access controls and detection capabilities for the internal networks that support its products.
Access controls: Network access control mechanisms are designed to prevent network traffic using unauthorized protocols from reaching the product infrastructure. The technical measures implemented differ between infrastructure providers and include Virtual Private Cloud (VPC)implementations, security group assignment, and traditional firewall rules.
Static code analysis: Security reviews of code stored in Occupop’s source code repositories is performed, checking for coding best practices and identifiable software flaws.
iii) Limitations of Privilege & Authorization Requirements
Product access: A subset of Occupop’s employees have access to the products and to customer data via controlled interfaces. The intent of providing access to a subset of employees is to provide effective customer support, to troubleshoot potential problems, to detect and respond to security incidents and implement data security.
All employees are required to conduct themselves in a manner consistent with company guidelines, non-disclosure requirements, and ethical standards.
b) Transmission Control
In-transit: Occupop makes HTTPS encryption(also referred to as SSL or TLS) available on every one of its login interfaces and for free on every customer site hosted on the Occupop products. Occupop’s HTTPS implementation uses industry standard algorithms and certificates.
At-rest: Occupop stores user passwords following policies that follow industry standard practices for security. Occupop has implemented technologies to ensure that stored data is encrypted at rest.
c) Input Control
Detection: Occupop designed its infrastructure to log information about the system behavior, traffic received,system authentication, and other application requests.
Response and tracking: Occupop maintains a record of known security incidents that includes description, dates and times of relevant activities, and incident disposition. Suspected and confirmed security incidents are investigated by security, operations, or support personnel; and appropriate resolution steps are identified and documented. For any confirmed incidents, Occupop will take appropriate steps to minimize product and Customer damage or unauthorized disclosure.
Communication: If Occupop becomes aware of unlawful access to Customer data stored within its products, Occupop will: 1)notify the affected Customers of the incident; 2) provide a description of the steps Occupop is taking to resolve the incident; and 3) provide status updates to the Customer contact, as Occupop deems necessary. Notification(s) of incidents, if any, will be delivered to one or more of the Customer’s contacts in a form Occupop selects, which may include via email or telephone.
d) Availability Control
Infrastructure availability: The infrastructure providers use commercially reasonable efforts to ensure a minimum of 99.95% uptime. The providers maintain a minimum of N+1 redundancy to power, network, and HVAC services.
Fault tolerance: Backup and replication strategies are designed to ensure redundancy and fail over protections during a significant processing failure. Customer data is backed up to multiple durable data stores.
Online replicas and backups: Where feasible,production databases are designed to replicate data between no less than 1 primary and 1 secondary database. All databases are backed up and maintained using industry standard methods.
Occupop’s products are designed to ensure redundancy and seamless fail over. The server instances that support the products are also architected with a goal to prevent single points of failure.This design assists Occupop operations in maintaining and updating the product applications and backend while limiting downtime.
e) Password Policy
Passwords Must Meet Complexity &Length Requirements policy
Occupop uses the ZXCVBNin the Frontend to suggest to users the strongest passwords, this plugin improves the password complexity.
To reset a password users must request this on the login page.Once a request is made the user received an email address with a link to enter a new password. From within the profile, a user can change the password at anytime without restriction.
List of Sub-Processors
● Amazon WebServices, Inc.
● Heroku CloudPlatform
● Google, Inc.
This Privacy and Cookies Policy (the "Policy") refers to the website, www.occupop.com and any Occupop mobile application through which the user (either “you”, or “user”) access our website or services and any Occupop platform (the"Website"). The Website is operated by BidRecruit LTD trading as Occupop ("we", “our” or “Occupop"), whose principal place of business is at Unit 7 Richview Office Park, Dublin 14.
In this Policy, the term “personal data” means data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, our possession, and includes personal data as described in Data Protection Legislation (as defined below).
We collect personal data from you as individuals in two different ways depending on whether you are a user of our services (a "Client") or you are applying for a job with our Client (an “Applicant”).In the first instance, we collect personal data from you, as a Client when you register for our services, including your name, address and email address (“Registration Data”). We are the data controller in respect of the Registration Data. Where we are the data controller in respect of the Registration Data all of the provisions of this Policy apply to you as the Client and to the Registration Data.
In the second instance, we collect, on behalf of our Client, personal data from you as an Applicant including your name, address and all personal data appearing on your curriculum vitae when applying for a job through any Occupop platform (“Applicant Data”). We are acting as a data processor in respect of the processing of the Applicant Data on behalf of our Client (with whom the Applicant has applied for a job) and we are obtaining consent from you to process your Applicant Data on behalf of our Client.
We only process the Applicant Data in accordance with the instructions we receive from the data controller, the Client, pursuant to an agreed set of data processing terms. We will only share the Applicant Data with the data controller. If the Applicant wishes to exercise any data subject rights set out in paragraph 7 of this Policy, the Applicant should contact the data controller directly (i.e. the company that the Applicant is applying to for a job). In relation to any serious data breach of the Applicant Data we will notify the data controller of the Applicant Data in accordance with our agreed data processing terms with that data controller and Data Protection Legislation (as defined below).
Please read the following carefully. As a Client, entering into this Website and providing your consent to our use of your personal data in accordance with the terms of this Policy indicates that the user has reviewed this Policy and has agreed to be bound by it. As an Applicant, submitting your Applicant Data through any Occupop platform indicates that the Applicant has reviewed this Policy and has agreed to be bound by it.
Both the Client and Applicant will be required to expressly accept and consent to this Policy before we process your personal data. The Client must provide consent when registering for our services. The Applicant must provide consent, which we collect from the Applicant on behalf of the data controller,to the terms of this Policy when he/she submits an application form through any Occupop platform. We will keep a record of your consent in this regard.
If you, as the Client, do not agree to these terms you should not subscribe for our services. If you, as the Applicant, do not agree to these terms you should not submit your Applicant Data to us. If, as the Applicant, you no longer consent to our processing of your personal data, you should notify the data controller of the Applicant Data that you no longer consent to the processing of your Applicant Data.
We fully respect your right to privacy in relation to your interactions with the Website and endeavour to guarantee to be transparent in our dealings with you as to what information we will collect and how we will use your information. Also, we only collect and use individual user details where we have legitimate business reasons. Information in relation to personal data collected by Irish entities is available on www.dataprotection.ie, the website of the Irish Data Protection Commissioner (“DPC”).
We will handle your personal data in accordance with Data Protection Legislation. “Data Protection Legislation” means the Data Protection Acts 1988 and 2003 and Directive 95/46/EC, any other applicable law or regulation relating to the processing of personal data and to privacy (including the E-Privacy Directive), as such legislation shall be amended, revised or replaced from time to time, including by operation of the General Data Protection Regulation (EU) 2016/679 (“GDPR”) (and laws implementing or supplementing the GDPR).
We only collect and use Client Data and Applicant Data where we have your consent to do so, or it is necessary for the performance of a contract between us and the Client, or it is necessary for our legitimate interests and where we are legally entitled to do so under Data Protection Legislation. Where you have provided your consent to our collection and use of your personal data, you are entitled to withdraw such consent by notice to us.
We collect IP addresses from visitors to our Website (an IP address is a number that can uniquely identify a specific computer or other network device on the internet). This allows us to identify the location of users, to block disruptive use and to establish the number of visits from different countries. We analyse this data for trend and statistics reasons, such as which parts of our Website users are visiting and how long they spend there.
A cookie is a small text file that is placed on your hard disk by a web server which enables a website and/or mobile app to recognise repeat users, facilitate the user's ongoing access to and use of a website and/or the mobile app and allows the website and/or mobile app to track usage behaviour and compile aggregate data that will allow content improvements and targeted advertising.
You should also be aware that there are cookies which are found in other companies' internet tools which we are using to enhance the Website. You will see ‘social buttons’ on the Website, including but not limited to Twitter, YouTube, and Facebook which enable you to share or bookmark certain web pages. These websites have their own cookies, which are controlled by them.
The ‘Help Menu’ on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can also disable or delete similar data used by browser add-ons, such as flash cookies, by changing the add-on's settings or visiting the website of its manufacturer.
To register as a Client or an Applicant, we need to collect information such as, at a minimum, an email address, company name and address, and a password from the Client and name, email address and CV from the Applicant.
We endeavour to keep all personal data that you provide to us accurate and up-to-date. As such, you must tell us about any changes to such information as soon as possible. If there are any changes that need to be made to your CV, please contact via the ‘How to Contact Us’ facility set out below.
As the Client, you can update your personal information held on the Website page at any time and change your stated interests and whether or not you wish to receive correspondence from us. You may unsubscribe from newsletters and other updates by selecting the Unsubscribe button at the foot of every communication. When registering with us, you will be asked whether or not you consent to us sending you electronic communications/direct marketing. We may ask different questions for different services, including competitions. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
Applications developed in connection with the Website for mobile devices will operate and capture information as set out above and are also subject to this Policy. Applications developed by us but deployed on other platforms such as social media channels may provide feedback to us on activity and usage specific to a user.
Note: If you are aged 18 or under, please get your parent/guardian's permission before you provide any personal information to us. Users without this consent are not allowed to provide us with personal information. If you are under 13 then we will need consent from your parent/guardian before you can use some of our services.
We collect different types of information about our users for the following reasons:
With your consent, we may also use your data to provide you with information about goods and services from third parties which may be of interest to you. By providing your consent, you agree to be contacted by such third parties.
The personal data that we collect from you may be transferred to and stored by Occupop. It may also be processed by staff of Occupop. By submitting your personal data, you agree to this transfer, storing or processing of your personal data by Occupop for the purposes set out in this Policy.
We may contact you:
Where we wish to use your personal information in any other way, we will ensure that we notify you and get your consent first. You will be given the opportunity to withhold or withdraw your consent for the use of your personal information for purposes other than those listed in this Policy.
As a data subject, you have the following rights under the Data Protection Legislation:
These rights are explained in more detail below, but if you have any comments, concerns or complaints about our use of your personal data, please contact us (see ‘How to contact us’ below). We will respond to any rights that you exercise within a month of receiving your request, unless the request is particularly complex or cumbersome, in which case we will respond within three months (we will inform you within the first month if it will take longer than one month for us to respond). Where a response is required from us within a particular time period pursuant to Data Protection Legislation, we will respond within that time period.
You may ask to see what personal data we hold about you and be provided with:
Requests for your personal data must be made to us (see 'How to contact us' below) specifying what personal data you need access to, and a copy will be retained on your personnel file. To help us find the information easily, please give us as much information as possible about the type of information you would like to see.
If, to comply with your request, we would have to disclose information relating to or identifying another person, we may need to obtain the consent of that person, if possible. If we cannot obtain consent, we may need to withhold that information or edit the data to remove the identity of that person, if possible.
There are certain types of data which we are not obliged to disclose to you, which include personal data which records our intentions in relation to any negotiations with you where disclosure would be likely to prejudice those negotiations.
We are entitled to refuse a data access request from you where (i) such request is manifestly unfounded or excessive, in particular because of its repetitive character (in this case, if we decide to provide you with the personal date requested, we may charge you a reasonable fee to account for administrative costs of doing so), or (ii) we are entitled to do so pursuant to Data Protection Legislation.
You can require us to correct any mistakes in your personal data which we hold free of charge. If you would like to do this, please:
If we are required to update your personal data, we will inform recipients to whom that personal data have been disclosed (if any), unless this proves impossible or has a disproportionate effort.
It is your responsibility that all of the personal data provided to us is accurate and complete. If any information you have given us changes, please let us know as soon as possible (see ‘How to contact us’ below).
You can ask us to stop contacting you for direct marketing purposes. If you would like to do this, please:
We will provide you with information on action taken on a request to stop direct marketing - this may be in the form of a response email confirming that you have ‘unsubscribed’.
You may ask us to ensure that, if we are evaluating you, we don’t base any decisions solely on an automated process and have any decision reviewed by a member of staff.
Profiling may occur in relation to your personal data for the purposes of targeted advertising and de-targeting you from specified advertising. This allows us to tailor our advertising to the appropriate customers and helps to minimise the risk of you receiving unwanted advertising.
These rights will not apply in all circumstances, for example where the decision is (i) authorised or required by law, (ii) necessary for the performance of a contract between you and us, or (ii) is based on your explicit consent. In all cases, we will endeavour that steps have been taken to safeguard your interests.
In accordance with Data Processing Legislation, you may request that we stop processing your personal data temporarily if:
If you exercise your right to restrict us from processing your personal data, we will continue to process the data if:
In accordance with Data Protection Legislation, you may ask for an electronic copy of your personal data that you have provided to us and which we hold electronically, or for us to provide this directly to another party. This right only applies to personal data that you have provided to us – it does not extend to data generated by us.
The right to data portability also only applies where:
In accordance with Data Protection Legislation, you can ask us to erase your personal data where:
We may continue to process your personal data in certain circumstances in accordance with Data Protection Legislation.
Where you have requested the erasure of your personal data, we will inform recipients to whom that personal data have been disclosed, unless this proves impossible or involves disproportionate effort. We will also inform you about those recipients if you request it.
If you do not think that we have processed your personal data in accordance with this Policy, please contact us in the first instance. If you are not satisfied, you can complain to the DPC or exercise any of your other rights pursuant to Data Protection Legislation. Information about how to do this is available on the DPC website at www.dataprotection.ie.
If you post or send content which may reasonably be deemed to be offensive, inappropriate or objectionable anywhere on the Website or otherwise engage in any disruptive behaviour on any Occupop service, we may remove such content.
Where we reasonably believe that you are or may be in breach of any applicable laws, for example on hate speech, we may disclose your personal information to relevant third parties, including to law enforcement agencies or your internet provider. We would only do so in circumstances where such disclosure is permitted under applicable laws, including Data Protection Legislation.
We do our utmost to protect user privacy through the appropriate use of security technology. We restrict access to personal data to employees, contractors and agents who need to know such personal data in order to operate, develop or improve the services that we provide. We ensure that we have appropriate physical and technological security measures to protect your information; and we ensure that when we outsource any processes that the service provider has appropriate security measures in place. However, the Website contains hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies, including cookies. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.
We will implement appropriate technical and organisational measures to ensure a level of security appropriate to the risks that are presented by the processing of your personal data. In particular, we will consider the risks presented by accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal data transmitted, stored or otherwise processed.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to our Website and any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. We are not responsible for any delays, delivery failures, or any other loss or damage resulting from (i) the transfer of data over communications networks and facilities, including the internet, or (ii) any delay or delivery failure on the part of any other service provider not contracted by us, and you acknowledge that the Website may be subject to limitations, delays and other problems inherent in the use of such communications facilities. You will appreciate that we cannot guarantee the absolute prevention of cyber-attacks such as hacking, spyware and viruses. Accordingly, you will not hold us liable for any unauthorized disclosure, loss or destruction of your personal data arising from such risks.
We will notify serious data breaches to the DPC without undue delay, and where feasible, not later than 72 hours after having become aware of same. If notification is not made after 72 hours, we will record a reasoned justification for the delay; however, it is not necessary to notify the DPC where the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons. A personal data breach in this context means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
We will keep a record of any data breaches, including their effects and the remedial action taken, and will notify you of any data breach affecting your personal data (which poses a high risk to you) when we are required to do so under Data Protection Legislation. We will not be required to notify you of a data breach where:
We may collect financial information such as credit card information when a payment is made via the Website. We do not share this information with anyone outside of Occupop, other than other companies and individuals we employ to perform functions on our behalf such as sending mail and processing payments and this information will not be kept for longer than necessary for providing the services. Any such third-party service providers will be subject to contractual provisions which safeguard the security of your personal data. Any such company or individual will have access to personal data needed to perform these functions but may not use such personal data for any other purpose.
We may disclose your personal information to any company or other corporate entity under the control and direction of Occupop. As stated above, with your consent, we may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these. We reserve the right to access and disclose personal data in compliance with Data Protection Legislation.
We may also use service providers to help us run the Website or services available on the Website. Any third parties who access your data in the course of providing services on our behalf are subject to strict contractual restrictions to ensure that your data is protected, in compliance with Data Protection Legislation.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you consent to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy. The safeguards in place with regard to the transfer of your personal data outside of the EEA are the entry by us into appropriate contracts with all transferees of such personal data.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Any information that you provide to us will be kept and stored for such period of time as we deem necessary taking into account the purpose for which it was collected in the first instance, and our obligations under Data Protection Legislation.
In general, your personal data (including Applicant Data) will be retained by us for the duration of time that you are a Client of Occupop. We will delete personal data (including Applicant Data) once you terminate your subscription with us. We will retain the Client contact name and contact details for CRM purposes for a maximum of 5 years after you have terminated your subscription with us.
To the extent that you are the Applicant, we will only retain your personal data for as long as we are instructed to by the data controller of the Applicant Data.
This Policy may be updated from time to time, so you may wish to check it each time you submit personal information to the Website. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use this Website to submit personal information. If material changes are made to the Policy, we will notify you by placing a prominent notice on the Website. We will not process your personal data in a manner not contemplated by this Policy without your consent.
The data controller (as defined in Data Protection Legislation) for the Website and services provided through the Website is Bid Recruit Limited trading as Occupop, located at Unit 7, Richview Office Park, Dublin 14.
If you need to contact us with regard to any of your rights as set out in this Policy, all such requests should be made in writing to Bid Recruit Limited trading as Occupop, Unit 7, Richview Office Park, Dublin 14, or by email to firstname.lastname@example.org. Unsubscribing from electronic communications can be achieved by pressing the ‘unsubscribe’ (or similar button) on the electronic communication received.
To the extent that you are an Applicant, if you wish to exercise any of your data subject rights under Data Protection Legislation please contact the data controller of the Applicant Data (i.e. the company you are applying to).