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3 reasons hospitality businesses need recruitment software in 2021

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3 reasons hospitality businesses need recruitment software in 2021
David Banaghan
4 minute read
HR Technology & Analytics

As the hospitality sector looks to open up over the course of the next few weeks, recruitment is high on the agenda for many operating in the sector. But while their covid-related problems are easing, hotels and restaurants face a new difficulty: high volume recruitment, fast, with prevalent staff shortages.

According to recent reports from the UK, bars and restaurants are struggling to recruit enough staff and some may not be able to fully reopen in May, after thousands of workers left the sector during the pandemic. In the wake of the pandemic, recruitment of hospitality staff is a growing issue and has the potential to create a significant recruitment challenge for the sector, we are likely to see the skills shortages it once faced starting to return in spades.

In this article, we discuss three major reasons why now is the opportune time for hospitality businesses of all sizes to consider investing in recruitment software, so you can source experienced hospitality staff quickly and free yourself of processing routine HR tasks.

 

3 reasons hospitality businesses need recruitment software in 2021

1.     High Volume Recruitment, fast

Time is of the essence when it comes to recruiting hospitality staff in 2021. Not only do you have to recruit across multiple roles that may have been on hold for over a year, you have to do it at high volume, and fast.

 

Old way: Working without recruitment software and your hiring manager probably spend hours filling out and processing job adverts, copy and pasting across multiple different job boards, reviewing and processing a high volume of candidate applications, collaborating with hiring managers via email, communicating with applicants and setting up interviews. It’s a huge time drain with so many stake holders involved, parties to update, manage, review, reject and hire.

 

New way: Switching to a recruitment software such as Occupop automates and digitises the whole process for you. With Occupop’s job posting engine you can greatly increase the exposure of your roles in one-click on all major job boards, social media and your careers page, ensuring you don’t miss out on attracting the top talent. In-built smart scoring features analyse candidate performance and suitability throughout the hiring process, reduces your time screening candidates and ensures you only hire the best candidates.

With our all-in-one place hiring system, you are able to communicate with the candidates directly through the platform in bulk, saving time, and allow other hiring managers to see where each applicant was in the recruitment process. You can move candidates through the hiring system easily and communicate with them on mass, dependent on what stage they are at. Even better, our beautifully simple recruitment software is so easy to use, fast, and fluid, ensures you can be up and hiring within 24 hours, and that includes people with no prior experience with recruitment software. Something that is a huge time drain can now be done in a matter of minutes, and all without printing a single sheet of paper or sending an email.

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Learn from others

Using recruitment software like Occupop is an advantage for any hospitality company that depends on a large quantity of workers and thus has a high degree of turnover. In fact, leading hospitality company, PREM Group, completely transformed its hiring of hospitality staff with Occupop. With a fast and digital new process replacing their traditional excel-based spreadsheets, the company has freed up between 15-20 hours a week to focus on more value-adding activities. Read more about how PREM Group did this with Occupop.

2. Spreadsheets proving too-manual

If you are still using spreadsheets for hiring processes and management and are finding you’re spending far too much time inputting data, downloading CV’s and emailing to multiple parties, constantly requesting updates from hiring managers, then you’re more than ready for recruitment software. Spreadsheets are perfectly fine when you’re managing just a handful of people, but once the business starts to grow and employee numbers increase, spreadsheets have the potential to slow down your hiring processes significantly.

Old way: Security & Data Handling: Firstly, a spreadsheet housed on your PC, and emailed back on forth doesn’t offer the level of data security you really should have in place to protect confidential information. This is even more apparent in the GDPR era, and safely managing candidate application data is a priority. At the same time, with a spreadsheet you don’t have the ability to restrict access to any individual cell, or sheet, you can password protect access to the entire workbook, but the relies solely on the security of the share drive that it’s on to prevent access.

Furthermore, spreadsheets were not purpose-designed to manage large quantities of HR data. It’s difficult to change the view of the sheet if you want to look at data in a different format.  And making modifications can be extremely tedious.

Double-handling: In addition, if you’re probably juggling a number of different versions of the same spreadsheets for different requirements like tracking applications and talent pools, and hiring reports. This means you’re probably having to input the same information multiple times, having to duplicate the effort to keep it consistent and up to date.

New way: Compare this to the ease of using hiring software. Recruitment software automates traditional hiring tasks, meaning there’s no need to waste time on double-handling data, and no doubling-up on administrative processes all of which minimises the potential for human error. You can see at a glance where you are in any recruitment process, request updates from hiring managers in one click and move candidates through the process simply and in bulk.

All-in-one hiring software is designed to save you a huge amount of time across a range of HR functions. Everything from candidate interview scheduling, processing candidate communication updates, to reporting on hiring, is streamlined and fully in sync from one database. And as all your data resides on the one platform, in one central point of truth, you can run real-time reports to track performance goals on an ongoing basis. Providing one central place where all hiring information is safely stored, there’s no need to keep multiple sets of the same data. There’s also no need for file transfers or data reconciliation.

3. Reporting

Data, they say is the new oil. But unlike other finite resources, data is growing infinitely more abundant. Which is why reporting tools are so important in hiring.

Old way: With traditional systems, most likely in spreadsheets you may have your hands full of data, requiring constant manual updates but no simple way of analysing it to deliver meaningful insights for your needs, or accurate real time metrics.

New way: With hiring reporting software you can develop in-depth reports on all aspects of your hiring data and processes, use key KPI’s and analytics to get real-time metrics on hiring data, spot trends, and report hiring successes to management. All of which enables you to make significant improvements, reduce your costs and time-to-hire, and ultimately make more informed decisions on how best to deploy your most valuable resources.

Get the right recruitment tool for your hospitality business

If you’ve recognised that you need recruitment software right now, but are concerned about the cost, you shouldn’t be.  Today’s cloud-based recruitment software systems typically offer subscription-based monthly pricing,  with many options depending on the size of your business. Occupop is available through a per number of jobs pricing structure which means you only pay a fee for the quantity of jobs per month you would be hiring for. For smaller businesses, this structure can be highly beneficial as you have full access to all the recruitment functionality – but because of your size, it’s highly affordable.

Request a demo

Take advantage of our technology to automate your HR tasks and deliver big time savings. Request a demo and see for yourself how using our beautifully simple recruitment software will be a big plus for your business during a hiring push, for day-to-day hiring admin management, and for freeing you up to focus on employee engagement initiatives that put your people first.

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Summary Points

3 reasons hospitality businesses need recruitment software in 2021

1.  High Volume Recruitment, fast

2. Spreadsheets proving too-manual

3. Reporting

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